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FAQs for Staff

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Each individual and unit of the University is as unique in our needs, constraints, and opportunities for flexibility. Schedule accommodations and remote work agreements are primarily addressed at the School or unit level. Managers will be working with employees to plan for the reintegration of employees and can work with employees and UVAHR to assess the option of temporary modification and available leave options.

Below are specific FAQs for staff. More detailed information and resources can be found on the HR Returning to Grounds site. For further expectations about health and safety for Fall 2020, visit our Public Health Measures guidelines.

Public Health and Safety

Does UVA require employees to wear face masks on Grounds?

Yes. See University Policy SEC-045: COVID-19 Health & Safety Requirement - Face Masks, Physical Distancing, Events and Gatherings, and Visitors which governs face coverings on Grounds that adhere to the Governor’s Executive Order 63. Face coverings must be worn by all faculty, staff, and students while inside a University facility or otherwise inside a building on University Grounds or on any University property when in the presence of others (e.g., common work spaces, meeting rooms, etc.). Face masks must also be worn on University transit buses.

Note that both federal and state law allow employers to direct employees to wear face coverings as necessary steps to protect public health.

Is the University providing face coverings?

Yes, the University is providing two cloth face coverings per faculty, staff, and student working or studying in a University facility or on University Grounds. A disposable mask will be provided by the University should the faculty, staff, or student forget to bring their own. Individuals are responsible for laundering the face covering as necessary (as outlined in University Policy SEC-045: COVID-19 Health & Safety Requirement - Face Masks, Physical Distancing, Events and Gatherings, and Visitors). Disposable masks must only be worn for one day and then disposed of in the trash. Individuals may provide their own face covering for their personal use.

How will face covering rules under Policy SEC-045 be enforced?

Failure to comply with requirements of University Policy SEC-045: COVID-19 Health & Safety Requirement - Face Masks, Physical Distancing, Events and Gatherings, and Visitors may result in disciplinary action in accordance with relevant University policies.

Are there any exceptions to the face covering requirement?

Yes, UVA Policy SEC-045 contains a provision that outlines exemptions to the face covering policy:

  • EATING, DRINKING, PERSONAL HYGIENE: People may remove masks, of course, when eating, drinking, showering, brushing teeth, etc.
  •  EXERCISING: Certain exceptions to masking requirements apply to those who are exercising indoors – e.g., for those who are swimming or on exercise equipment. Details on these exceptions will be posted at IM-Rec and athletic facilities. To be on the safe side, always bring your mask with you.
  • TEACHING: Instructors may remove masks when teaching behind plexiglass barriers as long as they can maintain physical distance of at least six feet from students.
  • AMERICANS WITH DISABILITIES ACT (ADA) ACCOMMODATIONS: Some members of the University community may have pre-existing conditions that preclude them from wearing a mask; the relevant UVA office will evaluate requests for accommodation to determine whether there is a qualifying disability-related condition under ADA and a reasonable accommodation. Students with qualifying disability-related conditions can contact the Student Disability Access Center (SDAC) to seek accommodations related to masking requirements. Employees with qualifying disability-related conditions can seek accommodations related to masking requirements by following the Procedures for Employees with Disabilities to Request Workplace Accommodations
How will the University promote social distancing practices?

The most important way to prevent the spread of the virus is for students, faculty and staff to commit to abide by the University’s social distancing and face covering requirements and to follow the CDC’s recommendations for protecting yourself and others, which include frequent and thorough handwashing, avoiding close contact, cleaning and disinfecting, among other measures.

UVA Classes will be held in rooms that can accommodate students and faculty while maintaining six-feet separation between people. In labs and while exercising in gyms, separation will be greater. Signs will be installed, and furnishings and fixtures will be repositioned as needed to promote social distancing. Physical barriers will be installed at public service locations. UTS buses will have reduced capacity and service hours will be adjusted to allow enhanced cleaning/ sanitation of the fleet midday and after hours. Dining halls and retail dining locations will reduce seating capacity, maintain counts at entrances and exits, and add outside locations where possible for food pick-up.

How will health be monitored throughout the semester?

All students, faculty, and staff planning to be on Grounds will complete a daily check on symptoms related to COVID-19 through the HOOS Health Check app or website. HOOS Health Check is designed to make individuals aware of their symptoms, to encourage personal responsibility, and, if the individual exhibits symptoms, to provide resources and next steps for testing. The University also has instituted a mandatory testing program for all students who are living/learning on Grounds and in the Charlottesville/Albemarle area this fall. In addition, eligible asymptomatic faculty, staff, UVA Health team members, and contracted workers may request a test. 

See HOOS Health Check and Testing FAQs for more details.

What should I do if I see someone who isn’t following the University’s adopted public health policies or guidelines? What if this is a regular occurrence?

Effective enforcement relies on a commitment by students, faculty, and staff to remind one another of appropriate policies and guidelines, and to hold one another accountable. If you see something, you should respectfully say something. Remind them of the appropriate public health guideline and ask if you can help them. For example, you might offer to assist them in locating a mask or accessing a resource. Respectfully engaging with others to promote compliance is the best way to ensure the University maintains a healthy and safe environment for all.  UVA HR has also developed guidance for managers and employees on how to promote mask wearing and proper behavior on and around Grounds.

The University has defined non-compliance of University adopted public health policies and guidelines into two categories: minor and infrequent, and significant or repetitive. Minor and infrequent non-compliance is defined as unintentional or accidental violations of the University’s adopted public health policies or guidelines that occur infrequently, without the intent to harm or disrupt, and result in prompt action by the offending party to enter into compliance. Minor and infrequent non-compliance should be addressed at the lowest level possible through community ownership and active bystander engagement. Significant non-compliance is defined as intentional or reckless violations of the University’s adopted public health policies or guidelines. Such violations include engaging in conduct which intentionally or recklessly threatens the health and safety of the University community. Repetitive non-compliance refers to repeated violations of University adopted public health policies or guidelines despite informal feedback and/or bystander engagement. The University has provided a reporting platform for significant or repetitive violations. This platform can be found on the Just Report It and UVA Emergency Management websites.

What resources are available to help me encourage fellow members of the UVA community to act responsibly to prevent the spread of COVID-19?
UVA HR and FEAP provide relevant online learning opportunities for employees, and students have created a video on rules and norms that all students who plan to be in Charlottesville/ Albemarle this fall are required to watch. Students are planning to provide more videos throughout the fall term.
I submitted a report in the University’s COVID-19 formal reporting platform and have not heard back from anyone. Should I submit a new report?
Reporters will receive a verification email that their report was successfully submitted into the Just Report It system. Reporters should not submit multiple reports for the same violation. Depending on the severity of the non-compliance, the reporter and/or person(s) alleged to have been in non-compliance may receive additional outreach from the relevant University department. Not every report will receive follow-up, however, as federal and state privacy protections limit the amount of information about students or employees the University can disclose to third parties. 
I submitted a report in the University’s COVID-19 formal reporting platform and my classmate or colleague is still disregarding the University’s adopted public health policies and guidelines. What should I do?
New violations can be submitted into the University’s COVID-19 formal reporting platform. Reporters will receive a verification email that their report was successfully submitted into the Just Report It system. Depending on the severity of the non-compliance, the reporter and/or person(s) alleged to have been in non-compliance may receive additional outreach from the relevant University department. You should note in your new submission any previous reports or incidents of non-compliance involving this classmate or colleague.
Are there restrictions on University travel?
Yes, restrictions on all University international and non-essential domestic travel will remain in place for the foreseeable future, regardless of funding source. For details, including information about seeking approval for exceptions, please review University Policy SEC-046: Health & Safety Requirement – Travel Restrictions on International and Domestic Travel for Business & Instructional Purposes. Due to the health and safety risks associated with travel during a pandemic, the University anticipates a limited number of approvals and only in exceptional circumstances. Any international University travel without a formal exception from the Office of the Provost will not be funded or reimbursed. If a supervisor, associate dean, or dean deems domestic travel essential, it will be reimbursed. If not, it will not be reimbursed. For domestic travel, no formal approval from the Office of the Provost is required.
Are there restrictions on events and gatherings?

To reduce the risk of the potential spread of COVID-19, gatherings and events should be conducted virtually whenever possible. The following guidelines apply to in-person events:

  • Limit total attendance of in-person indoor or outdoor gatherings or events held in University facilities or on University property to 10 people maximum.
  • Large outdoor areas (e.g., the Lawn and Mad Bowl) can accommodate more than one event or gathering provided the groups are appropriately spaced from one another. All attendees are expected to follow all public health protocols.
  • Limit total attendance of in-person gatherings or events held in non-University facilities or property to a maximum of 10 people and otherwise follow local and state regulations.
  • All attendees are expected to follow all public health protocols. The University may expand the permissible event size as public health circumstances allow.

Please see University Policy SEC-045: COVID-19 Health & Safety Requirement – Face Masks, Physical Distancing, Events and Gatherings, and Visitors for details and exceptions.

Are there restrictions on visitors?

To reduce the risk of bringing cases of COVID-19 to Grounds, we ask that Academic Division faculty, staff, and students limit any visitors until further notice with following exceptions:

  • Visiting students enrolled in UVA courses, including Executive Education students.
  • Visiting faculty or in-class presenters teaching UVA courses.
  • Visiting scholars, researchers, or research subjects in human research projects.
  • Patients or clients of clinics.
  • Employees of University-associated organizations.
  • Contractors or vendors delivering goods or services to Grounds, including personal care attendants.
  • Patrons of the University Bookstore and guests of the Boar’s Head Inn and its associated facilities.
  • Members of the IM-Recreation facilities.
  • Public safety first-responders and others on Grounds for emergency/health safety purposes.
  • Visiting athletic teams and their official guests, referees, or ticketed fans attending NCAA-sanctioned athletics competitions (should they occur).
  • Other exceptions, as approved by the relevant dean or vice president.

Residence Halls: Access to rooms and living spaces in on-Grounds residences will be limited to building residents and select staff only. Overnight guests are not permitted. During move-in, two visitors will be permitted to assist a student.

Job Interviews: For open positions, interviews should be conducted remotely. In exceptional cases, finalist interview for faculty and/or senior leadership positions may be held on Grounds and must be approved in writing by the relevant dean or vice president.

Public Visitor Areas: Many of the University’s frequently visited spaces, including the Rotunda, McCormick Observatory, and the Libraries are closed to visitors until further notice. These facilities will remain open to faculty, staff, and students. Please check facility websites for modifications to hours of operation and services.

Deans or vice presidents may approve limited exceptions to allow other visitors who may need to come to Grounds for University-related business that cannot be conducted virtually.
All visitors are expected to adhere to the University’s masking and physical distancing requirements.

Please see University Policy SEC-045: COVID-19 Health & Safety Requirement – Face Masks, Physical Distancing, Events and Gatherings, and Visitors for details and exceptions.

I am a community member and have concerns about behavior of UVA students and/or employees related to public health. What should I do?
The University is committed to being a responsible neighbor to the larger Charlottesville community. Further, we are working closely with University community members to enforce key policies to maximize the health and safety of students, faculty, staff and community members. Each member of the University community has a shared responsibility to maintain a healthy and safe environment during the COVID-19 pandemic. Consistent with that responsibility, all students, faculty, and staff who will be on Grounds during the 2020-2021 academic year must comply with public health measures and University policies.We have developed a Community Concerns reporting form, specifically for persons in the surrounding community, to share concerns or to report behavior that may be contrary to our policies and the expectations of our students and employees regarding COVID-19 compliance. Individuals reporting may also submit photographs or other attachments if applicable.

Monitoring & Testing

Am I required to take a COVID-19 test before returning to Grounds? Will I need to take a test later?

Tests are not required for UVA employees before returning to their workplace. Monitoring and testing for COVID-19 will occur throughout the fall semester to help maintain the safety of the UVA community and the surrounding Charlottesville area. Plans are subject to change as public health conditions evolve.

  • Symptomatic Testing. Anyone with symptoms suggestive of COVID-19 is asked to stay home, quarantine, and seek medical advice. Students should contact Student Health at 434-924-5362 to be evaluated. Employees should contact Employee Health at 434-924-2013 to be evaluated.  
  • Asymptomatic Testing:  Students who are not exhibiting symptoms but believe they have been a close contact of someone with COVID-19 should call Student Health and Wellness at 434-924-5362.  In addition, students may be contacted by the Virginia Department of Health if they have been identified as being a close contact of someone who recently tested positive for COVID-19 and may be asked to be tested, even if they are not exhibiting symptoms.  Faculty, Academic Division staff, Medical Center and University Physicians Group team members, and contracted workers who are not exhibiting symptoms but would like to be voluntarily tested will have the option to do so. A limited number of testing slots will be allocated based on available lab capacity and resources. See UVA Today for more information.
  • Outbreak Testing. If there is an outbreak of cases in a particular area of Grounds or in particular groups of people, we may ask those who are associated with those areas or groups to be tested.
  • Ongoing Grounds surveillance: Please see the Student FAQs for details about mandatory testing for students.

The goal of these testing efforts is to identify and contain the virus.

What happens if I test positive for COVID-19?

Contact Tracing. If a member of the UVA community (students, faculty, or staff) is identified through contact tracing as having had close contact with an infected individual, they will be referred for testing by the Virginia Department of Health (VDH) or their health care provider. UVA will be partner with VDH to help facilitate the referrals and the testing. It is important that everyone in the UVA community engages with UVA and VDH teams during case investigation and contact tracing so that we can have the maximum opportunity to limit the further spread of the virus.

Isolation and Quarantine. Students. UVA has plans to isolate students living on Grounds who test positive for the virus, and to quarantine students living on Grounds who have been exposed to someone with a positive diagnosis of COVID-19. Students living off-Grounds will be expected to quarantine or isolate at their off-Grounds housing. Students who can safely travel home to isolate or quarantine will be encouraged to do so. The local health department will determine the required length of time needed for isolation or quarantine and will monitor the health of individuals who are being isolated or quarantined.

Employees. Employees will need to isolate if they test positive for the virus, and to quarantine if they have been exposed. The health department will determine the required length of time needed for isolation or quarantine and will monitor the health of individuals who are being isolated or quarantined.

Where can I find more information about leave types if I test positive or a member of my household does?

Several new types of leave were introduced to support employees throughout the pandemic. UVA HR has provided detailed guidance on the Managing Leave During the Coronavirus webpage.

What can I expect if a contact tracer calls me?
Interviewers will ask for date of birth, address, race, and ethnicity. They will also ask about symptoms and any recent known exposure to COVID-19, and may request an email address to provide additional resources. Visit the Virginia Department of Health website for more information.
Why doesn’t the University require students who test positive to stay away until they have a negative test result?
Studies have shown that individuals who test positive for COVID-19 will continue to shed viral RNA and test positive for the virus several weeks after they are no longer contagious. The CDC does not recommend testing within 3 months after the date of symptom onset for the initial COVID-19 infection. According to the CDC, for most persons with COVID-19 illness, isolation and precautions can generally be discontinued 10 days after symptom onset and resolution of fever for at least 24 hours without the use of fever-reducing medications. For persons who never develop symptoms, isolation and other precautions can be discontinued 10 days after the date of their first positive RT-PCR test for SARS-CoV-2 RNA.
Why isn't the University requiring faculty and staff to be tested before returning to work on Grounds as it is requring of students?
The majority of UVA’s workforce has been working remotely since late March and living locally. We are requiring students to be tested to reduce introduction of the virus to the local community by students who may be asymptomatic but test positive prior to their return.
Can the University require screening/ testing if someone reports symptoms?
A manager can require someone to leave their workplace if they exhibit symptoms and they can tell an employee who calls in and reports symptoms not to come in to work. Employees should contact Employee Health at 434-924-2013 for further guidance and evaluation of symptoms. Anyone exhibiting viral symptoms should self-isolate and consult a healthcare provider for medical advice.
Will I be notified if someone in my workplace tests positive for COVID-19?
Yes. UVA HR has developed guidance for managers about notifying employees if someone in their workplace tests positive for COVID-19.  Identifying information will be protected to fullest extent and will not be shared beyond what is needed to ensure public health and compliance needs are met.
If I get tested somewhere other than Employee Health, Student Health and Wellness, the Student Activities Building, or a UVA Health clinic, do I need to report a positive result to UVA?
Employees who receive positive test results outside of UVA Health/ Employee Health are required to notify Employee Health (434-924-2013 or employeehealth@virginia.edu) of their results. Students who are living and learning in Charlottesville or Albemarle County and receive positive test results outside of Student Health and Wellness (SHW), the Student Activities Building, or UVA Health are required to report their results to SHW by logging into the Healthy Hoos patient portal and going to the Forms page. Click on 'COVID Self-Report' which will take you to the secure online form.
If I want/need a test, what should I do?
Symptomatic employees should stay home and call Employee Health at 434-924-2013 to be evaluated. Employee Health is open from 7:30 am until 5 pm on Monday, Wednesday, Thursday, and Friday. On Tuesdays, they are open until 4 pm. If an employee needs assistance after hours, they should contact their healthcare provider and follow up with Employee Health during normal business hours. Call 911 if it is an emergency.A potential exposure to COVID-19 is defined as being within 6 feet of a person who has COVID-19 for a cumulative total of 15 minutes over a24-hour period, living with or caring for someone who has COVID-19, and/or exchanging respiratory droplets (such as through kissing, sharing drinks, etc.) with someone who has COVID-19. If you have a potential exposure, email returntogrounds@virginia.edu so we can evaluate the exposure. If the local health department contacts you, please answer the call. For more information, please see What To Do If Someone Around Me Tests Positive for COVID-19.Asymptomatic employees in the Academic Division and postdoctoral fellows:  Asymptomatic full-time, benefits-eligible faculty and staff (including those working in the Schools of Medicine and Nursing), and non-employee postdoctoral fellows, may order a free self-test kit from Let’s Get Checked, and the kit will be shipped directly to them. Part-time salary and wage workers may request a free test kit by emailing returntogrounds@virginia.eduAsymptomatic employees in the Medical Center or UPG: Medical Center and University Physicians Group team members can schedule a test at a satellite UVA Health testing clinic by calling 434-243-9534. Details were sent to UVA Health employees via email on Nov. 5.  
I do not have symptoms, but I have been in close contact with someone who tested positive for COVID-19. What should I do?
A potential exposure to COVID-19 is defined as being within 6 feet of a person who has COVID-19 for a cumulative total of 15 minutes over a 24-hour period, living with or caring for someone who has COVID-19, and/or exchanging respiratory droplets (such as through kissing, sharing drinks, etc.) with someone who has COVID-19. If you have a potential exposure, email returntogrounds@virginia.edu so we can evaluate the exposure. If the local health department contacts you, please answer the call. For more information, please see What To Do If Someone Around Me Tests Positive for COVID-19
I work in the School of Medicine. I don't have symptoms, but I would like to be tested. Should I follow the asymptomatic testing process for the Academic Division or the Medical Center?
School of Medicine faculty with clinical privileges, residents, and fellows should follow the Medical Center’s procedure for asymptomatic testing without significant exposure. Call 434-243-9534 to schedule an appointment at a satellite UVA Health testing clinic. School of Medicine staff and faculty without clinical privileges should follow the Academic Division process for asymptomatic testing without significant exposure by ordering a free self-test kit from Let’s Get Checked, and the kit will be shipped to them. Testing will be limited to ensure that supplies are available for those who need to be tested for medical reasons. 
Who will be notified of my test results?
You will receive your test results via the Let’s Get Checked portal (faculty and Academic Division staff) or MyChart (Medical Center and UPG team members and SOM faculty with clinical privileges). All test results also will be sent to UVA Employee Health.  If your tests results are positive, this information will be shared on a confidential basis with the local health department and a small number of University officials, including your supervisor, who need to take appropriate health and safety measures Employee Health will also contact you to provide guidance.
Will the University provide opportunities for students to be tested for COVID-19 during the fall term? Is testing mandatory for students?

Yes, the University has instituted a mandatory testing and screening program for all students who are living/ learning on Grounds and in the Charlottesville/ Albemarle area this fall. There are three parts to this program:

  1. Each day, a group of students are notified via email that they have been selected for mandatory nasal swab testing at the Student Activities Building near Scott Stadium. Results will be available in 24 to 48 hours.
  2. The University also has instituted a mandatory large-scale screening program of asymptomatic students using saliva samples at multiple screening locations across Grounds. Results will be available in 12-24 hours.
  3. In addition, UVA is analyzing residence hall wastewater, in partnership with the Virginia Department of Health. If the wastewater from a residence hall indicates the presence of new COVID-19 infections, UVA conducts individual virus testing of all the occupants of that residence hall.

Any students with symptoms of COVID-19 and those who believe that they have been in close contact with someone who recently tested positive should contact Student Health at 434-924-5362 for assessment.   

Students will not be subject to disciplinary action for a positive test result or for any information disclosed as part of contact tracing. The goal of these testing efforts is to identify and contain the virus.

HOOS Health Check

Who needs to complete a daily health check through HOOS Health Check?
All students, faculty, staff, and UVA Health team members are required to complete a daily health check through HOOS Health Check on each day that they are coming to Grounds, and if they are working or learning in a UVA facility.
Do I need to complete a daily health check on days that I will not be on Grounds?
No, you only need to complete a daily health check when you will be on Grounds, and if you are working or learning in a UVA facility.
I am a patient who will be visiting a UVA Health clinic. Do I need to complete a daily health check?
No, UVA Health has thorough scheduling, entrance, registration, and clinical screening processes for all patients scheduled for in-person appointments.
How do I get the HOOS Health Check app?
The HOOS Health Check app is available for free download in the Apple and Google Play stores.
I'm having technical issues with the HOOS Health Check app. How can I get help?
The app will be available for download on Monday, August 10. Visit the ITS website to troubleshoot technical issues. If you are a student, faculty or staff member and need additional support, contact the ITS Help Desk. UVA Health team members should contact the Health System IT Help Desk.
I don't have a smartphone. Is there another way to complete the daily health check?
You can complete the daily health check on the HOOS Health Check website. If you are an employee without a smartphone or internet access at home, you may submit a paper form (printable PDF posted on the ITS website) to your manager when you arrive at work. Please check with your manager if you need copies of the form printed for you. If you are experiencing viral symptoms, do not report to work. Contact your manager to let them know you will not be in and contact Employee Health.
I don't have internet access at home. What do I need to do so that I can come to Grounds?
If you are an employee without a smartphone or internet access at home, you may submit a paper form (printable PDF posted on the ITS website) to your manager when you arrive at work. Please check with your manager if you need copies of the form printed for you. If you are experiencing any viral symptoms, do not report to work. Contact your manager to let them know that you will not be in and contact Employee Health.
Do I need to do a health check anytime I am coming to Grounds, even if I am not attending a class in person?
Yes, you are required to complete a daily health check on each day that you will be on Grounds, and if you are working or learning at a UVA facility.
If I live on Grounds, do I need to do a health check every day, including weekends?
Yes, you are required to complete a daily health check on each day that you will be on Grounds, and if you will be working or learning in a UVA facility.
Do I need to complete the daily health check by a specific time each day?
If you have downloaded the HOOS Health Check app on your smartphone, you will receive a silent push notification reminder each day at 5:30 a.m. You are required to complete your health check prior to coming to Grounds each day. For UVA faculty, staff and students, there is not a specific time by which you must complete your daily health check.For UVA Health team members, you must complete the daily health check prior to your scheduled shift. If you are experiencing symptoms, you should ensure you complete the health check in accordance with your department/unit attendance policy for advance notice of an absence.
Can I get a daily reminder to complete the daily health check?
Yes, you will receive a daily push notification on your phone every day at 5:30 a.m. if you are using the HOOS Health Check app. Students, faculty, staff, and UVA Health team members will receive email reminders for several weeks as UVA Health team members transition to the new tool, as we prepare to return to Grounds, and again as needed throughout the Fall.
When I completed my daily health check earlier today, I felt fine. Now I have developed symptoms. What should I do?
Anyone with symptoms suggestive of COVID-19 should self-isolate and contact Student Health (for students) or Employee Health (for faculty, staff, and UVA Health team members). You do not need to complete another health check through HOOS Health Check, as you can only respond once per day. You are required to resume daily health checks the next time you are coming to Grounds or working at a UVA Health facility.
Will my manager (for employees) or professor (for students) know if I have completed the health check?
At this time, there are no plans to provide managers with a report showing who completed the daily health check in their area. Similarly, there are no plans to provide professors or the Office of the Dean of Students with a report showing which students completed the daily health check.
Can the University require screening/ testing if someone reports symptoms?
A manager can require someone to leave their workplace if they exhibit symptoms and they can tell an employee who calls in and reports symptoms not to come in to work. Employees should contact Employee Health at 434-924-2013 for further guidance and evaluation of symptoms. Anyone exhibiting viral symptoms should self-isolate and consult a healthcare provider for medical advice.
Should employees proactively notify their supervisor, and students their instructors, if they are experiencing symptoms or if they have been exposed?
HOOS Health Check provides instructions for individuals with symptoms. Faculty, staff, and UVA Health team members should contact Employee Health. Students should contact Student Health. Individuals with symptoms should remain home (or in their dorm room) and not come to Grounds. Employees should follow normal procedures in reporting an absence due to illness to their supervisor. Students should follow instructor guidance (typically found in the course syllabus, but also announced by the instructor to the class) in notifying they instructor that they need to miss class.
Can the University prevent someone from coming to work/class if symptomatic or otherwise ask them to leave?
Managers (for employees) and faculty (for students) may ask someone who appears sick to leave.
If I stay home because I am experiencing symptoms, is this considered to be an authorized absence from work?
HOOS Health Check directs anyone with symptoms to self-isolate, contact Employee Health/Student Health, and alert their manager or professor that they are unable to be on Grounds. This guidance is intended to support employees and students who are ill to take care of themselves and to help prevent them from potentially infecting others. Employees: for information about leave, please visit UVA HR’s Managing Leave During the Coronavirus webpage
Is Let's Get Checked related to HOOS Health Check?
No, Let’s Get Checked is a third-party vendor that the University has contracted with for COVID-19 testing for students.
Is HOOS Health Check the same as the COVIDWISE app?
No, COVIDWISE is the Virginia Department of Health’s exposure notification app, available through the Apple and Google Play stores. This is different than the HOOS Health Check, which is a UVA-specific daily health check.
Am I required to use the COVIDWISE app too?
No, UVA is not requiring students or employees to use the COVIDWISE app. Users who voluntarily download the app can send and receive exposure notifications with other app users based on a positive COVID-19 test result.
How will data from the COVIDWISE app be used?
Visit the Virginia Department of Health website for more information about COVIDWISE.
What should I do if COVIDWISE notifies me that I have been in close proiximity to someone who tested positive for COVID-19?
If you receive a notification through the COVIDWISE app, follow the instructions provided via the app. If you have questions, contact the Virginia Department of Health (VDH). Charlottesville and Albemarle are part of the VDH’s Thomas Jefferson Health District.
Will HOOS Health Check share data with COVIDWISE?
No, data will not be shared between these apps.
How will HOOS Health Check data be used?
The daily health check is required on any day that the individual is planning to be physically present on Grounds, and if they are or working or learning in a UVA facility. Daily health check information is protected securely as personal medical information. Summary, anonymous data, by location, will be incorporated into a dashboard for the University’s executive leadership team. Personal information collected through HOOS Health Check may be accessed in certain circumstances by the authorized University official responsible for student or employee attestation compliance. For example, if an employee comes to work exhibiting COVID-19 symptoms and subsequently tests positive for COVID-19, the University may check to see (1) if the employee completed their daily health check on the days in question (2) if the employee did complete the daily health check on the days in question, if they attested appropriately, and (3) if any formal complaints regarding non-compliance with the University’s guidelines had been reported on the employee and what action was taken. This information could be used as part of a disciplinary process. We also may use personal information for internal purposes such as internal auditing or data analysis. Finally, subject to additional consents and approval, we may use personal information for research.

Remote Work and Leave Considerations

What types of leave may I take during the University’s modified status?
There are different leave types employees may take for different situations related to COVID-19 and during our modified status. These leave types, descriptions and considerations are provided and continually updated on the HR Managing Leave During the Coronavirus webpage.
How will the University handle faculty and staff requests for accommodation or modifications in light of COVID-19?

We will make every effort to grant requests from faculty, staff, and graduate teaching assistants to work or teach remotely or for other reasonable accommodations or modifications in light of COVID-19. We are mindful that individual circumstances make some individuals more vulnerable than others to the effects of this disease. As always, employees entitled to reasonable accommodations under the Americans with Disabilities Act will receive them. Beyond that, we will prioritize requests from those who are at higher risk for severe illness, as well as anyone with a household member at higher risk. Outside of those categories, we will make every effort to grant reasonable modification requests. As deans, department chairs, and managers plan for the Fall, they will work with Employee Relations and Business Partners to honor requests while considering the impact on and constraints of research, curricular, student, and workplace needs. We are keenly aware that each individual and unit of the University is as unique in our needs, constraints, and opportunities for flexibility as we are united in the common goal of excellence in teaching, research, and patient care.

Just as faculty, staff, and graduate teaching assistants may currently request modifications directly from their dean, department chair, or supervisor, those comfortable making COVID-19-related requests through those channels are free to do so. Anyone concerned about privacy or confidentiality may instead submit this form to Employee Relations. Schools and units will follow up with additional details about implementation and timing. Let us say in advance: We know how much we have asked of you already this year, and we know how much what lies ahead will require of you and of us. We are beyond grateful.

How will I know if I should return to my on-Grounds workplace or work remotely?

Managers developed staffing plans to meet the business needs of the University for the fall term. Staffing plans require alignment and approval of local leadership. Managers will coordinate with the respective dean/vice president/vice provost to ensure a coordinated effort. 

Faculty and staff were encouraged to continue telecommuting (remote work) at least through July 31 if agreed to by their deans and managers. Managers determine which functions and roles should be performed on Grounds and may consider a phased approach for return to in-person work. Managers may consider Alternative Work Schedules to stagger schedules and maintain appropriate physical distancing.

Telecommuting will continue to be supported beyond July 31 in areas where work can be performed remotely. Remote work is a key component to reduce density and limit the spread of COVID-19, and managers are strongly encouraged to continue remote work if it is appropriate for the position in accordance with the University’s remote work policy. Any arrangement for remote work must have manager approval and may be done on a full or partial day/week schedule as appropriate. 

Although there is no fixed date for individuals to return to Grounds, we anticipate that most of the safety standards will be implemented and essential supplies will be available by the end of July. Therefore, late July or early August is a target period for employees to begin returning to the physical workplace, provided state and public health guidance allows. 

Where can I find more information about leave types if I test positive or a member of my household does?

Several new types of leave were introduced to support employees throughout the pandemic. UVA HR has provided detailed guidance on the Managing Leave During the Coronavirus webpage.

Support Resources

What support resources are available to employees?
There are a variety of resources available for employees to help meet your needs from back-up care to wellbeing. Please see those resources listed below.

Operations

Does UTS continue to provide bus service? Are there any changes to bus capacity, routes, or frequency?

Fall 2020 route information is posted on the Parking & Transportation website. UTS is operating but due to COVID-19, passengers can expect changes:

  • Passengers and drivers are required to wear a face covering.
  • Passengers should board through the rear doors (exception: passengers who need the ramp will board through the front doors).
  • The standee line has been moved away from the driver and seating capacity has been reduced by 60%. These capacity changes require significant route changes that will prioritize longer trips.Trips that are walkable in 10 minutes or less will not be supported by transit. Staff, faculty, and students who ride the bus from their parking areas should allow extra time for their commute.
  • Service will end at 10PM to allow for enhanced cleaning of buses.

COVID-19 UTS Riders’ Guide

Complete information about UTS

Are libraries open?
Brown and Clemons study spaces are open. Bring your mask and your UVA ID to study, or ask questions. Library stacks will not open to the public in fall 2020; Special Collections is open by appointment. For up-to-the minute information, check the Library’s status dashboard. Millions of digital and physical items are newly-available online through Virgo. Ask a Librarian is another resource to find what you need.
Are there any changes related to my parking location or fee?
As of early September, University Transit Service (UTS) and parking permit and meter management are back in operation.Academic Division parking modifications include:
  • Parking meters and payment stations are being removed. Meter payments throughout Grounds, including the recreation centers, are exclusively via ParkMobile app.
  • New options are available for those who need to park on Grounds occasionally.
  • Technology-based parking management approaches have been implemented with increased use of on-line transactions and parking by license plate.
  • In-person customer service is by appointment only.
  • Parking citations may be issued via US Mail or email.
  • Parking information
Where can I go to buy or repair a computer on Grounds?
Cavalier Computers is located within the UVA Bookstore and offers a wide array of computers, tablets, computer accessories and other electronics. Cavalier Computers also features a service center where you can bring damaged computers, tablets and cell phones in for repair. Visit cavaliercomputers.com to learn more. 
What IM-Rec facilities are open now?
The Aquatic & Fitness Center (AFC), North Grounds Recreational Center (NGRC) Pool and IM-Rec outdoor spaces are open to students and members. Reservations are required in advance to access some of these facilities and updates to hours and operations are made available weekly. Before visiting, get the re-opening details online.
Are there healthy and safe alternatives to going to the recreation centers?
IM-Rec is offering some great virtual alternatives to help you and your family safely remain active and healthy. Check the virtual recreation web page for virtual personal training, fitness workouts, e-sports, family-friendly games and healthy recipes. 
How can I stay informed about IM-Rec updates?
Visit the IM-Rec Sports re-opening details web page. Sign up for email updates. Download the IM-Rec Sports app on Apple or Android
Who is eligible to use IM-Rec Sports gyms?
Students who are currently enrolled and have completed their Return to Grounds requirements are eligible to use IM-Rec Sports gyms, along with all IM-Rec Sports members.
Will IM-Rec facilities be open during J-term? What about Spring 2021?
Students are encouraged to take online J-term classes remotely from their permanent home and return to Grounds/ Charlottesville for the start of the spring term. IM-Rec facilities will have limited operations for members and the small number of students who will remain local in December and January. Restrictions on gathering, distancing, masking, and visitors will remain in place and will impact the use of gyms, along with sports club reservations and competitions. See the IM-Rec Sports website for schedule updates.
How will parking and transportation services change after November 25, during J-term, and during the Spring 2021 semester?
Fall 2020 parking options, UTS routes, bus loading and capacity restrictions, and Safe Ride schedules will continue after November 25, during J-Term, and during the Spring 2021 semester. The customer service counter at Millmont will remain closed with customer service delivery continuing via phone, email, and on-line chat. As is standard, parking and transportation services will be modified depending on the academic calendar, the academic division holiday calendar, and the hospital clinic holiday calendar. To review operations on any given day, check the Parking & Transportation service schedule (https://parking.virginia.edu/service-schedule). With all J-term classes conducted virtually, students are encouraged not to return to Grounds/Charlottesville until the beginning of spring semester.

Questions?

  • Domestic - 833-454-6902
  • International - +1 202 800-2408