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FAQs for Faculty

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Over the last several months, you, our faculty, have played an invaluable role in helping us navigate the challenges of unprecedented circumstances. As we plan for the upcoming academic year – a year that will look and feel unlike any other at UVA – we know how much we have asked of you already and we know how much what lies ahead will require of you and of us. We are beyond grateful.

In addition to the FAQs below, we encourage you to reference the new HR Return to Grounds guidelines. For further expectations about health and safety for Fall 2020, visit our Public Health Measures guidelines.

Academic Instruction

What is the numerical cut off for in-person instruction?
There is no single numerical limit for in-person instruction. Because of social distancing requirements and their effect on our classroom capacity, large classes will be all online. We will, however, offer as many in-person classes as we can. For classes and sections offered in-person, there will be a remote option for students who are not on Grounds. The deans and faculty in every School are thinking creatively about how we can maximize the number of in-person classroom experiences; decisions about which classes will have an in-person option will be made based on the format of each class, our classroom capacity in light of public health requirements, and the availability of faculty instructors to teach in-person.  Students can expect to hear more from individual Schools in the coming weeks and, in any event, no later than the end of July, and before the start of the add-drop period.
Are there courses that will not be available online?
A small number of clinical or practicum courses, where licensure or other similar requirements require in-person instruction (for instance, clinical work in nursing), all other courses will be available virtually in Fall 2020.

 

Academic Calendar

In-person instruction ends at Thanksgiving. When will exams take place? Will they all be virtual?

The University is still making plans for final exams and their scheduling. Any final exams scheduled after the Thanksgiving holiday will be conducted virtually.

Operations

Will UTS buses continue to provide bus service? Will there be any changes to bus capacity, routes, or frequency?

UTS is operating but due to COVID-19, passengers can expect changes:

  • Passengers and drivers are required to wear a face covering.
  • Passengers should board through the rear doors (exception: passengers who need the ramp will board through the front doors).
  • The standee line has been moved away from the driver and seating capacity has been reduced by 60%. These capacity changes require significant route changes that will prioritize longer trips.Trips that are walkable in 10 minutes or less will not be supported by transit. Staff, faculty, and students who ride the bus from their parking areas should allow extra time for their commute.
  • Service will end at 10PM to allow for enhanced cleaning of buses.

COVID-19 UTS Riders’ Guide

Complete information about UTS

Will there be any changes related to my parking location or fee?
  • With some modifications, parking management, including locations and fees, will return to normal in August. Communications will be issued to employee permit holders in late July. Modifications include:
    • Some commuter parking permit designations will be consolidated and residential student storage parking formerly near the stadium and in the Emmet/Ivy Garage will be relocated.
    • Parking meters and payment stations will be removed. Meter payments throughout Grounds, including the recreation centers, will be exclusively via ParkMobile app.
    • New options will be available for those who need to park on Grounds occasionally.
    • Technology-based parking management approaches will be implemented with increased use of on-line transactions and parking by license plate.
    • In-person customer service will be by appointment only.
    • Parking citations may be issued via US Mail or email.
  • Parking information

Research

The University is actively assessing our research policies and procedures. For more information visit the Vice President for Research’s website and continue to monitor this site for regular updates.

What are the recommendations for disinfecting shared lab equipment?
In addition to routine environmental cleaning we recommend disinfection of commonly touched areas (such as freezer doors, fume hood sashes, bottles and jars, cabinet handles, doorknobs, sink handles, telephones, etc.) with effective disinfectants.
How do I reduce the risk of COVID-19 transmission while conducting research?
To reduce the risk of transmission, observe social distancing practices and cover your nose and mouth with a face mask or face covering when around others. Also, wash your hands regularly for at least 20 seconds especially after you have been in a public place, or after blowing your nose, coughing, or sneezing. Clean and disinfect frequently touched surfaces daily.
Who can I contact if I have questions around how to scale-down or scale-up my lab?
For additional questions and information, please send an email to AskResearch@virginia.edu
What if I need to order PPE for my lab?
University Procurement is handling ordering supplies through a central website. They have published a guide to Order PPE or other supply needs.
Can graduate students participate in research?
Yes, some graduate students have already returned their labs this Summer. The Vice President for Research's website provides specific guidance on our Research Ramp-Up Toolkit.
Can undergraduate students participate in research?
During the current phase we are not allowing undergraduates to be in labs on Grounds. Please monitor the Vice President for Research’s website for updates.
Where can I find more FAQs on research?
You can find guidelines for the Fall along with additional information on the Vice President for Research's Research Ramp-Up Toolkit.

Remote Work and Leave Considerations

How will the University handle faculty and staff requests for accommodation or modifications in light of COVID-19?

We will make every effort to grant requests from faculty, staff, and graduate teaching assistants to work or teach remotely or for other reasonable accommodations or modifications in light of COVID-19. We are mindful that individual circumstances make some individuals more vulnerable than others to the effects of this disease. As always, employees entitled to reasonable accommodations under the Americans with Disabilities Act will receive them. Beyond that, we will prioritize requests from those who are at higher risk for severe illness, as well as anyone with a household member at higher risk. Outside of those categories, we will make every effort to grant reasonable modification requests. As deans, department chairs, and managers plan for the Fall, they will work with Employee Relations and Business Partners to honor requests while considering the impact on and constraints of research, curricular, student, and workplace needs. We are keenly aware that each individual and unit of the University is as unique in our needs, constraints, and opportunities for flexibility as we are united in the common goal of excellence in teaching, research, and patient care.

Just as faculty, staff, and graduate teaching assistants may currently request modifications directly from their dean, department chair, or supervisor, those comfortable making COVID-19-related requests through those channels are free to do so. Anyone concerned about privacy or confidentiality may instead submit this form to Employee Relations. Schools and units will follow up with additional details about implementation and timing. Let us say in advance: We know how much we have asked of you already this year, and we know how much what lies ahead will require of you and of us. We are beyond grateful.

Spaces, Meetings

What meeting spaces are open to students?
Our hope is to open as many spaces as possible while observing social distancing guidelines. Limited occupancy with rotational schedules will be used to maintain social distancing in public spaces. Physical barriers will be provided in library study-spaces, at public-service locations (such as dining hall cashiers, help desks, customer-service points of access).
Are libraries open?
As many Libraries as possible will be open, but everyone will be expected to adhere to all university and public health guidelines including the use of PPE and social distancing. Physical barriers will also be installed in library study spaces to limit contact.

Questions?

  • Domestic - 833-454-6902
  • International - +1 202 800-2408